Office Coordinator

| Chicago

Solstice is a firm that focuses on helping medium to large enterprise organizations make informed decisions as to where and how to take their digital technology investments into the future. Our Office Management team is instrumental in ensuring our Employee Experience and Client Experience is top notch! You will be owning our front reception area and part of the first impression all guests and employees have with Solstice. 

You will work with our Office Management team to be responsible for the following:

  • Greet guests as they arrive and notify team members related to the meeting
  • Ensure guests are comfortable while they wait in Reception
  • Prepare coffee, drinks and any other necessities for meetings
  • Answer any phone calls and refer inquiries to the correct employee or team
  • Maintain and distribute office supplies as deliveries arrive
  • Restock kitchen supplies as necessary
  • Manage general office upkeep and cleanliness
  • Keep the kitchen area clean, dishwasher, cleaning/maintenance of the coffee machine, etc.
  • Deliver parcels and mail to employees
  • Help with setup and preparation for internal company-wide events as well as company hosted local community events
  • Assist Operations Team with any other general administrative needs

Qualifications:

  • This is an entry level position, yet experience working in a similar position is a plus 
  • You are comfortable communicating with employees and clients at a variety of levels
  • You have a friendly and professional demeanor and are happy to help wherever needed
  • You have strong organization and time management skills
  • College degree preferred

This is a full time, 40 hours per week position, paid on an hourly basis.

Read Full Job Description

Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • .NETLanguages
    • C#Languages
    • C++Languages
    • JavaLanguages
    • JavascriptLanguages
    • SwiftLanguages
    • ReactLibraries
    • Node.jsFrameworks
    • SpringFrameworks
    • AngularFrameworks
    • Google AnalyticsAnalytics
    • IllustratorDesign
    • TrelloManagement
    • RallyManagement
    • HubSpotCRM
    • SalesforceCRM

Location

We're in a great tech-focused building right by Ogilvie and Union Station in the West Loop.
111 N. Canal St., Chicago, IL 60606

Insider's spotlight

What are some social events your company does?

Solstice celebrates holidays with our office in Argentina - our US offices have introduced Argentina to Halloween, and the Buenos Aires office introduced the US to “Friends Day” in July. We also have a book club, a board game club, football and a Bachelor fantasy draft, co-rec sports, wine tastings and happy hours to celebrate new hires.

Andrea

Principal

What does your typical day look like?

No day is the same! The strategy team is the ideas hub within Solstice. We provide our clients with innovative digital approaches to their business challenges through hands-on ideation workshops as well as business, consumer and market insights. We partner closely with our cross-functional teams to drive and develop these recommendations.

Palak

Sr. Digital Strategist

What makes someone successful on your team?

Successful team members put their own needs behind the needs of their teammates. In practice, this often manifests as empowering, challenging and encouraging teammates to step outside their comfort zone. Team members who lead others to success are far more successful than those who work only to serve themselves.

Andrew

Technical Principal

What unique initiatives do you have that encourage innovation?

As a digital innovation firm, creativity is in our DNA. We hold an annual 24-hour innovation blitz, to harness the creativity of our employees. We stop all client work and self-organize in teams centered around employee ideas for solving problems with emerging technologies.Many of these ideas have gone on to become tools that make our clients.

Kelly

CEO

What are Solstice Perks + Benefits

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
From sponsored 5Ks, Lunch & Learns, and a discounted gym membership, our Wellness Committee enables a workplace that encourages environmental and social support of a healthy lifestyle.
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Child Care & Parental Leave Benefits
Flexible Work Schedule
Family Medical Leave
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
Some of our favorites include our New Hire Happy Hours, our company-wide holiday party, our annual volunteer event (Pay It FWD), and team outings!
Game Room
Solstice's game room is decked out with snacks, a ping pong table, Wii games, a shuffleboard, and board games for all employees to use when they need a break.
Stocked Kitchen
Our Office Management team helps to ensure that we always have fruit, coffee (brewed & a fancy espresso machine!), tea, snacks available, and all of the flavored LaCroix that we can handle.
Some Meals Provided
Solstice celebrates our employee's birthdays with a monthly breakfast or lunch that the whole company is able to attend.
Happy Hours
Company-wide happy hours, as well as team happy hours are common at Solstice. The themes and locations differ, but they are always a good time!
Recreational Clubs
Professional Development Benefits
Job Training & Conferences
We offer a wide range of training programs like LinkedIn Learning, Solstice University, and a mentor program. All full-time employees also receive $5,000 annually to pursue professional development.
Tuition Reimbursement
Diversity Program
Solstice is committed to positively impact, promote, support, and raise awareness of diverse communities in the Technology industry with the leadership of our Diversity Committee.

Additional Perks + Benefits

We have a variety of fun perks at Solstice, but our favorites focus on employee development! We know that investing in employee development is crucial to our success as a growing and forward thinking firm. All full-time employees have an annual personal training budget and time off. Employees will use this to take classes, buy materials, and go to conferences. We also have our internal training program Solstice U, a mentorship program, and knowledge sharing through discipline circles and Lunch and Learns!

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