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Executive Administrative Assistant

| Chicago

Executive Administrative Assistant – EVP, Global Marketing and Communications

 

We are looking for an experienced, results-driven executive assistant who will support the EVP of Global Marketing and Communications. This is a fast-paced environment and we are looking for someone with outstanding interpersonal skills who operates with strong attention to detail and high sense of urgency often working with highly sensitive and confidential information. Act as a liaison between the executive and executives’ peers, the entire team, vendors, consultants and other internal and external contacts. Provide various administrative tasks for marketing and communications team members.

 

Responsibilities:

Scheduling, travel and expense management

  • Anticipates and prepares daily schedule of executive's meetings and priorities; ensure most effective use of executive’s time.
  • Schedules and coordinates meetings, calls and other executive events. Informs attendees of function dates and times, reserves meeting space, provides appropriate equipment / materials and provides hospitality services as needed in these meetings. Maintain and manage calendars in MS Outlook; including significant coordination of travel arrangements and itineraries.
  • Arranges complex and detailed travel plans and itineraries, compile documents for travel-related meetings.
  • Processes executive’s weekly expense report and reconciles corporate credit card account(s).
Meeting support
  • Initiates, establishes and communicates department meetings on behalf of executive. Prepares agenda as well as ensures meetings stay on schedule. Follows-through on meeting actionable items expeditiously.
  • Maintain overall department schedule, coordinate with other Leadership events / annual enterprise schedule and understand the order of events, re-booking when necessary.
Budget, Plans, and Reports
  • Help track budget and reports, manage processing of all marketing and communications bills and contracts.
  • Prepares special, one-time or ongoing reports; proofreads materials, summarizes or replies to inquires and creates, maintains and updates spreadsheets to support reporting and analysis for senior leaders
  • Maintain departmental editorial calendar in appropriate tools, ensure accuracy and availability in physical format as well as electronically.
Overall Support
  • Answer and manage incoming phone calls.
  • Project and represent brand of fast-paced creative department; highly professional demeanor and.
  • Develop strong relationships with team crucial to the success of the organization and having a sense of issues taking place in the environment, keeping executive updated.
  • Maintain manuals, policy and procedure files, support smooth onboarding of department new hires.
Requirements:
  • 3-5+ years’ experience providing support to C-level executive.
  • Strong organizational skills the ability to perform and prioritizes multiple tasks with attention to detail.
  • Quick adaptation and flexibility to changing priorities and deadlines is a must! 
  • High degree of ability to use independent judgment.
  • Exemplary interpersonal skills and ability to develop relationships with key stakeholders and acting as an extension of the EVP.
  • Emotional maturity
  • Advanced knowledge of Word, PowerPoint and Excel required.
  • Bachelor's Degree Preferred. 
Read Full Job Description

Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • .NETLanguages
    • C#Languages
    • C++Languages
    • JavaLanguages
    • JavascriptLanguages
    • PerlLanguages
    • PHPLanguages
    • PythonLanguages
    • SQL, SAS, R, Hadoop, TableauLanguages
    • AccessDatabases
    • HBaseDatabases
    • HiveDatabases
    • Microsoft SQL ServerDatabases
    • MySQLDatabases
    • OracleDatabases
    • Google AnalyticsAnalytics
    • IllustratorDesign
    • PhotoshopDesign
    • Microsoft ProjectManagement
    • TumblrCMS
    • HubSpotCRM
    • IntercomCRM
    • Microsoft DynamicsCRM
    • SalesforceCRM
    • Campaign MonitorEmail
    • MailChimpEmail
    • Adobe CampaignLead Gen
    • MarketoLead Gen
    • Oracle EloquaLead Gen

Location

555 W Adams St, Chicago, IL 60661

What are TransUnion Perks + Benefits

Health Insurance & Wellness Benefits
Dental Benefits
Vision Benefits
Health Insurance Benefits
Onsite Gym
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Child Care & Parental Leave Benefits
Generous Parental Leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Volunteer Time
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Game Room
Happy Hours
Recreational Clubs
Professional Development Benefits
Job Training & Conferences
Tuition Reimbursement

Additional Perks + Benefits

Start your day at TU by grabbing an Intelligentsia coffee or a tasty, hot breakfast from our onsite café. Head up to your workspace where you'll get down to business amidst the inspiring backdrop of beautiful downtown Chicago. Brainstorm onsite with team members in a variety of colorful huddle rooms or collaborate cross-functionally with our offices around the world via video conference, Skype or our intranet. Check things off your to-do list as you continually make progress on key business initiatives. Need a quick break? Challenge your colleagues to a game of ping-pong, pool, foosball, pop-a-shot or Mario Kart in one of our three onsite game rooms. Ready to hit the gym? We have one right downstairs complete with a personal trainer and a selection of free instructor-led fitness classes. Keep your energy up. Take a conference call at one of our walking or bicycle desks. Then attend the quarterly town hall to hear from the TU leadership team on progress in the current quarter and plans for the next. After a day of innovation, wind down in one of our massage chairs or join your colleagues at North Avenue for a game of league volleyball, sponsored by TU!

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