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Freelance Billing Analyst


The Marketing Store, a HAVI company is a privately held global Agency that innovates, optimizes and drives marketing promotions and supply chains of many of the best-known brands in the world. When you work at The Marketing Store, you have a chance to make your mark – to be a part of work that drives value, brings a smile and keeps everyday life moving forward. Which means it’s not the size of our global footprint, but rather your personal fingerprint, that has the power to make a real difference for our customers… and to touch the lives of people both at home and around the world.


We are staffed by a senior team of classically trained marketing professionals. Having developed an insightful, strategic, brand-building process for creating advertising campaigns, we have adapted this same thinking to promotions, digital, direct, the Internet, CRM, loyalty, premiums and events.  The result is unique solutions that cover the gamut of marketing channels. Our clients include McDonald’s, Nissan, Infiniti, T-Mobile and more!


Here it’s the people that matter. Our Chicago office is home to a collective of skilled individuals with a collaborative spirit. We thrive on each other’s differences, from industry-leading insight formers to award-winning creative types. Together we create big, bold campaigns for many of the world’s best-known brands.



Responsibilities include processing, monitoring and reporting on billing, working with various departments to bill costs to clients, and assisting various departments with client invoice related questions or issues. The Billing Analyst will also be responsible for monitoring and improving trade working capital targets for their assigned clients in active partnership with Account Management, Project Management and Production.


The Billing Analyst is also responsible for providing day to day financial support for a specified group of clients, including the monitoring of expense and time transfers, leading the year end client accrual process, providing monthly AR reports.



Billing (75%)
• Lead monthly billing meetings with Project Management, Client Finance and Account Management.
• Prepare agency billing and product sales reports and other production related reports for various client teams. Prepare journal or sub-ledger entries.
• Verify that all documentation required by the client is included as back up for client invoices.
• Prepare reports and summaries as requested by Account Management and approved by Finance team.
• Ensure that client billing is issued in a timely manner.
• Research and answer billing related phone calls and inquiries.

  • Recognize revenue monthly in accordance with accounting guidance 
    • Set up billing and revenue recognition rules in NetSuite

Trade Working Capital Management (15%)
• Monitor A/R reports to identify collection issues.
• Monitor WIP reports to ensure WIP is billed in a timely manner. 
• Monitor unsigned estimates to ensure they are approved in a timely manner. 
• Assist in resolving billing and collection issues as required.
• Project Maintenance – ensure timely project closure, costs, and time transfers.

Compliance Management (5%) 
• Understands key financial terms of client contract and works to ensure agency compliance.
• Verify correct rates on projects and review SOW/contract to ensure that billing is in compliance with client contract terms.
• Participates in client audits, pulling and gathering data as requested and supervised by Finance team.

Other (5%)
• Interface with various departments including Project Management, Account Management, Client Finance and Corporate Accounting on a daily basis. 
• Any miscellaneous projects and duties as assigned. 
• Lead client year end accrual process.


This is a contract position with the ability to work flexible hours.



Desired Skills & Experience

Desired Skills & Experience



  • Education/ Work Experience
  • Bachelor’s degree in Accounting or Finance
  • Two years’ relevant work experience
  • Agency or product billing experience a plus
  • Proficient with Microsoft Office, especially with higher level Excel functionality
  • Proficient with NetSuite a plus

Knowledge /Skills

  • Excellent organizational, analytical and problem-solving skills
  • Must be a self-starter
  • Ability to work independently as well as in a team environment
  • Basic understanding of accounting fundamentals.
  • Ability and eagerness to learn quickly in a rapidly changing and fast-paced environments
  • Detail oriented




Thank you for your interest in The Marketing Store.

Please note that we will only contact candidates who are selected for an interview.

The Marketing Store is an equal opportunity employer.

We do not accept unsolicited calls, resumes or candidate referrals from recruiters and agencies.

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Technology we use

  • Engineering
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • RLanguages
    • RubyLanguages
    • D3JSLibraries
    • FluxLibraries
    • jQueryLibraries
    • jQuery UILibraries
    • ReactLibraries
    • ReduxLibraries
    • Twitter BootstrapLibraries
    • AngularJSFrameworks
    • Backbone.jsFrameworks
    • Ember.jsFrameworks
    • HadoopFrameworks
    • Node.jsFrameworks
    • Ruby on RailsFrameworks
    • SpringFrameworks
    • CassandraDatabases
    • DB2Databases
    • HiveDatabases
    • Microsoft SQL ServerDatabases
    • MongoDBDatabases
    • MySQLDatabases
    • PostgreSQLDatabases
    • RedisDatabases
    • TeradataDatabases


Our company is in the heart of the Loop, making for an easy commute. We are blocks away from the river and the lake surrounded by trendy hotspots.

An Insider's view of The Marketing Store

How would you describe the company’s work-life balance?

The Marketing Store offers employees an incredible work life balance. We all work hard to get the work done but our personal lives and passions outside of work are always supported. Employees are encouraged to have flexible work schedules, working remotely when needed and finding time to do what they love in and out of the office.


Vice President, Communications

What's the biggest problem your team is solving?

We’re leveraging data to solve marketing challenges for clients to understand who their customers are, and to activate future games & promotions. By using data, we’re enabling our clients to make data driven decisions and create custom experiences that will resonate with their target audience.


Senior Director, Analytics

What makes someone successful on your team?

Being solutions oriented is the secret to success at The Marketing Store. We’re lucky to work with some of the biggest brands on new digital initiatives – which means we are often navigating in the unknown and encountering new scenarios. Successful team members can access current road blocks and determine how they can help solve the problem.

Leigh Anne

Director, Product Management

How do your team's ideas influence the company's direction?

Analytics is at the core of what we strive to achieve at TMS – measurable impact to our client’s business. The decision science team is responsible for enabling the descriptive and prescriptive marketing analytics that drive strategic recommendations and shape the programs that we execute across the agency.


Manager, Decision Sciences

How do you empower your team to be more creative?

I let creatives do what they came here to do by empowering them to think and have a point of view. Make them trust me because I commit to their development and follow through. I challenge their thinking and executions, so they can think strategically. Respect them as humans and provide them with an environment where they have fun and can grow.


Vice President, Creative Director

What are The Marketing Store Perks + Benefits

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Onsite Gym
Retirement & Stock Options Benefits
401(K) Matching
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Adoption Assistance
Vacation & Time Off Benefits
Generous PTO
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
Game Room
Stocked Kitchen
Happy Hours
Relocation Assistance
Fitness Subsidies
Professional Development Benefits
Tuition Reimbursement
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